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Accounting Services for Not-for-Profit Organizations

Our non-profit accounting services are less expensive than the cost of hiring a full-time accountant and you get a team of accounting professionals and decades of collective non-profit experience.

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Monthly Accounting and Bookkeeping

Each month, we will reconcile your accounts and prepare comprehensive financial statements, including a statement of financial position, multiple statements of activities, monthly trend reports and budget vs. actual reports. In addition, we will customize reports to meet your needs so you always have the information you need to understand how your organization is performing.

Annual Audit Support

Each month, we organize your accounts in a way that will help facilitate a smooth annual audit and we will work hand-in-hand with your audit firm to make the process as seamless as possible.

Budgeting and Projections

We are deeply familiar with the audit process for non-profit organizations. In fact, several of our team members were auditors earlier in their careers. We understand what auditors are looking for. That’s why, throughout the year, we’re organizing your accounts so we’re prepared for your annual audit. We strive to make the audit as pain-free as possible by taking the lead with your audit firm. That way, you have more time to focus on your agency’s mission.

CFO-Level Support When You Need It

We are confident that your ARI team will become trusted members of your management team. We have extensive knowledge and experience in the non-profit sector and harness both to help you make the best possible decisions for your organization.

Services Included

Following is a detailed description of services you can expect when you entrust us to manage your non-profit’s accounting function.

Description of Services Included
Daily/Weekly Transactions
Bank Accounts and Credit Cards true
Payroll Transactions true
Accounts Payable true
Cash Management true
Monthly Services
Statement of Financial Position true
Statement of Activities true
Statement of Activities - Monthly Trend true
Statement of Activities by Program/Class true
Budget vs. Actual Comparison true
Bank Reconciliations true
Accounts Receivable Reconciliation true
Aged Accounts Receivable Review true
Prepaid Accounts Receivable Review true
Fixed Assets and Depreciation true
Payables Review true
Accrual Review true
Deferred Revenue Review true
Debt Activity true
Payroll Processing true
Payroll Reconciliation true
Additional Services
Annual Budgeting true
Grant Management true
Managing Restricted Funds true
Cost Allocation true
Audit Support true
Cash Forecasts true
Board of Directors Meeting Participation true
Compliance
Sales and Use Tax true
Property Tax true
1099 Preparation true

Frequently Asked Questions

We love questions! Ask away...

My organization often receives state/federal grants, but I’m not sure that we’re tracking them correctly.

Our team understands that each grant has unique tracking requirements and restrictions. We’ll work with you to ensure costs are allocated correctly to the appropriate program and funding source.

My team needs help compiling and managing reports for multiple grants.

We will guide you through the entire grant cycle, including generating budgets for grant proposals and ensuring timely, accurate filings. Of course, everything we do is in accordance with generally accepted accounting principles (GAAP).

Annual audits are so time intensive and overwhelming.

We are deeply familiar with the audit process for non-profit organizations. In fact, several of our team members were auditors earlier in their careers. We understand what auditors are looking for. That’s why, throughout the year, we’re organizing your accounts so we’re prepared for your annual audit and any state or federal compliance audits. We strive to make the audit as pain free as possible by taking the lead with your audit firm. That way, you have more time to focus on your agency’s mission.

I spend so much time on budgets but I still don’t have the information in the form I need it.

We can deliver budgets at multiple levels — at the agency level, the program level and the grant level. We can provide a multitude of monthly reports comparing budget to actuals to ensure that program managers always have the information they need to understand how their respective programs are performing.

Tracking and managing restricted funds can be overwhelming.

Managing restricted funds comes down to creating and implementing systems that ensure all restrictions are documented and addressed at every stage. We’ll help you manage net assets with donor restrictions so they comply with all grant stipulations and we’ll oversee GAAP reporting for your organization’s audits.

Sometimes members of my finance committee and board of directors ask questions I can’t answer.

With ARI, you will not only work with a staff or senior accountant, you will work with an experienced CFO who is well versed in the unique aspects of your non-profit organization. At your request, a member of your ARI team will attend meetings with your finance committee and/or board of directors and will address any questions or concerns that arise.

I have an internal resource to handle my bookkeeping.

We have non-profit clients that retain an in-house bookkeeping resource and clients that rely on us for everything, including bookkeeping support. We will work with you to determine the solution that best fits your needs.

With ARI, you get a team of accountants — with years of collective experience, so you reduce risks related to turnover and eliminate a potential single point of failure.

How much will ARI’s services cost?

To enable our non-profit clients to budget accurately for their accounting needs, we structure our relationship on a flat, monthly fee – based on the complexity, scope of services and specific needs of the organization.

Clients often report that our services are less costly than staffing a full-time bookkeeper or accountant, especially when one calculates total costs, including payroll taxes, benefits, recruiting, training, office space, IT, management and turnover expenses.

However, we realize that change can occur in any organization so, when you partner with ARI, there are never any long-term contracts.

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